Request for Proposals: Texas Education Agency

Educator Preparation Program Data Systems Integration 

Guided by the belief that all lives have equal value, the Bill & Melinda Gates Foundation is committed to ensuring that all students in the United States have the opportunity to receive a high-quality education. Our K–12 program aims to increase the number of Black, Latino, and low-income students who earn a high school diploma, enroll in a postsecondary institution, and are on-track in their first year to attain a high-quality credential.

In order to train, recruit, hire, develop, and retain great teachers, educator preparation programs (EPPs), local education agencies (LEAs), and state education agencies (SEAs) need consistent and reliable data on teacher talent. However, when it comes to teacher talent management data, particularly in the teacher preparation domain, data is scattered in multiple systems across organizations. As a result, EPPs, LEAs, and SEAs struggle to get the data they need to continue to improve and supply exceptional teachers for our nation’s schools. Teacher preparation data management is not only a challenge internal to EPPs, LEAs, and SEAs, but also in the data exchange between these different types of organizations. To date, there has been little effort in understanding, inventorying, and prioritizing the data exchange use cases between EPPs, LEAs, and SEAs. In addition, improving interoperability across all sources of teacher talent data to make critical information available to EPPs, LEAs, and SEAs has not been achieved in the K–20 sector.

Despite these challenges, the Texas Education Agency (TEA) Educator Leadership and Quality (ELQ) team is committed to helping the EPP community continue to improve the recruitment, support and retention of teachers and principals. Strong classroom instruction, supported by effective instructional leaders, makes a tremendous difference in ensuring that students are progressing to achieve the state’s vision of preparing the public school students in Texas for success in college, career, or the military. To accomplish this, TEA will help EPPs access the information they need to strengthen the teacher pipeline and support the development of teachers statewide.

The TEA ELQ understands that supporting strong EPPs is vital in this process. The agency is actively working to create systems and feedback mechanisms to aid Texas EPPs in continuous improvement. An important component to that are the data the agency provides to EPPs to illuminate areas of strength in their programs while also ensuring statewide standards are met.

The project described in this RFP will create an efficient data pipeline coupled with advanced analytics. The work will support all EPPs in Texas, and will serve as a useful proof point to SEAs, LEAs, and EPPs across the U.S.


Download the complete RFP here.

A response template, including form sections requiring mandatory information is available here, and a budget detail spreadsheet template is available here. The detail must follow the structure of the provided template, but should be listed in a way that best represents how your organization proposes to organize the work.

For personnel costs, estimates should reflect a blended daily or hourly rate.

Additional  Questions?

Please submit any questions here. Our goal is to respond within 72 hours either via email or by posting a response to your question (with your name/organization removed) to the public-facing FAQ page located here.

Submitting Your Response

Send final proposal documents to Note that this account will not be monitored during the RFP phase. Please read the complete application information before submitting your application.

Responses must be received by 8/5/2019 5:00pm EST.

The following is a timeline for the RFP process:

  Public Event
7/8/2019 Issue RFP
8/5/2019 RFP submission deadline
8/7/2019 – 8/8/2019 Foundation Review Period
8/14/2019 Interviews (for selected RFP applicants)
8/15/2019 – 8/30/2019 Foundation Review Period
9/3/2019 – 9/6/2019 Grantee Responds to Feedback/Final Edits
9/9/2019 – 9/20/2019 Foundation Final Review Process and Drafting of Grant Agreements
10/1/2019 Funding Date